Accounting,CR&R,Administration

Association Specialized Property Management

C.E.A., INC. Communicate...Educate...Achieve!

Services

Code & Violation Tracking

Code Enforcement & Violation Tracking is one of the most time consuming aspects of Association Management. Most often the HOA or Management Company is unable to follow through on a constant basis, making it very difficult to stay on top of the constant demands and needs of the Community. Our Management team covers all aspects of Code Enforcement & Violation Tracking. Keeping track of Covenant conditions and regulation violations can be an arduous task, There are six major sections in the violation system we use:

· CC&R Records
· CC&R Violation Actions
· CC&R Codes
· Form Letters
· CC&R Reports
· Control Info

We can add, update, and close CC&R Violations, Track owner Violation Histories, Print reports & define rules. Track architectural changes and other ACC Info. Store digital photos of a violation or approved change, and print it in a letter or report. If the only aspect of Association Management you require is CC&R, WE CAN HELP. You do not have to pay for Full Management or Accounting. We will give you a quote on full Code Enforcement for your Association.

Call to have one of our Professionals meet with you today! Be sure to read about the other services we provide, we will customize the services you need!

Administrative/Secretarial This service includes:
* Preparing and posting or printing a monthly Newsletter

* Board Agenda

  * Board Meeting Minutes (Printed up from dictation, via recorder)

* Monthly Managers report

  * Attend monthly/quarterly Board meetings

* Prepare annual meeting documents, proxies, ballots and election material as required by law, assist in the first meeting of the Board    to elect officers and brief members on policies and procedures.

* Work with Board of Directors to plan a yearly Budget

* Post letters from the Board Members to the website

* Prepare and send letters directed from the Board.

* Full Administrative services also include basic letter writing and secretarial services other than listed. We can also provide a quote for partial Administrative services; this requires review of the needs of your Association. If another service is selected, such as; Accounting, all administrative needs are included with that service, as applies to all individual services.We will review your insurance docuements and send for quotes to help reduce the HOA's cost. We work with Attorney's that DO NOT CHARGE THE ASSOCIATION UP FRONT COST!!!!

ACCOUNTING SERVICES

CEA believes that each aspect of Association Business should be handled as separate "tasks". When it comes to Accounting, it is especially important. The Association money should be the only focus. Your business is assigned to your Full Charge Personal Bookkeeper, Professional Accountant & CPA, who specializes in handling Association Business. option to view financials and all financial documents on the storage library, 24/7. Set up Automatic debits or Credit Card payments, NO CHARGE to the ASSOCIATION! Free lock box deposits and high interest rates on even your operating accounts! Each month you will receive reports including, Profit & loss, Balance sheets, Cash flow, General ledgers and Reconciliation of business bank statements. Our Accounting Department scans and meticulously organizes and stores all your source documents. You can have 24/7/365 access to your Document Library, so you can always obtain any of the bills, statements, receipts, and other important documents that are stored there. Clients love our Document Library Service because it enables them to completely eliminate the paperwork, while ensuring that all their important records are organized and safely stored. Our Accounting Department employs advanced encrytion technology, specifically, 128-bit Secure Socket layer technology. (All major financial institutions employ thesame). They implement multipe firewalls between the internet and our programs and data storage. They maintain heavy physical security over servers containing client information. Their facilities include intrusion detection devices. Their security has been certified by some of the toughest industry watchdogs, including Authorize.net, Trust-e, and the Better Business Bureau. This is your Associations data-we protect it with generations of accounting experience and commitment. We will work together to prepare a budget that works for your Association to avoid assessments and start to build your reserves for the future of your Community.